We are seeking a highly organized and detail-oriented Event Coordinator to join our team. In this role, you will play a crucial part in planning, organizing, and executing various events, such as industry conferences, workshops, stakeholder meetings, and community outreach programs. You will also help coordinate the production and inventory management of our printed materials, including promotional products and sales materials. The ideal candidate will thrive in a fast-paced environment, be able to juggle multiple projects, and have excellent communication and problem-solving skills.

This is a “hands-on” role requiring significant in-person time in our Conway, Arkansas headquarters.

• Assist in the planning and coordination of events from conception to execution, ensuring all logistics are managed effectively and deadlines are met.
• Collaborate with internal teams (sales, executive leadership) to align event goals with company objectives.
• Communicate with external vendors, sponsors, and stakeholders to secure venues, services, and materials.
• Communicate with event producers to secure NativState’s presence and coordinate all pre-event logistics. 
• Create and manage event timelines, budgets, and checklists to ensure all details are thoroughly accounted for.
• Oversee on-site event logistics, including setup, registration, coordination of staff, and post-event breakdown.
• Track and report event metrics, including attendance, budget adherence, and overall success, to support continuous improvement.
• Maintain an organized system for event documentation, including contracts, permits, and schedules.
• Support marketing efforts related to events, including promotional materials, invitations, and social media announcements.
• Be an on-site, positive, and enthusiastic Brand Ambassador for NativState at all events (don’t worry, we’ll teach you Forest Carbon) 

The types of events we invest in include a wide variety of stakeholders and locations. These currently include: 

• Landowner and Forestry Focused – Forestry Associations and Landowner events
• Carbon Buyer Industry shows across the US
• Community Events – Local sponsorships and community engagement events across our service area
• Company Events – annual customer/partner appreciation event, holiday events

This role will also include overall responsibility for our printed materials production, including: 

• Promotional Product Management
  • Design coordination 
  • Budget Management
  • Inventory Management
• Print Production Management
  • Sales Materials, Business Cards, etc.

• Bachelor’s degree, or equivalent work experience.
• Strong organizational skills with the ability to multitask and manage multiple projects simultaneously. 
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet tight deadlines.
• Attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Willingness to travel and work outside of regular office hours when needed.

Preferred:

• Previous experience in event planning or coordination; professionally, through internships, or through equivalent work experience. 
• An interest in forest management, sustainability, or environmental conservation.

Compensation for this role will be based on market-based comparisons and the experience of well-qualified candidates. 

NativState provides a full complement of employee benefits, including: 

• Health, dental, and vision insurance 
• Retirement savings plan 
• Professional development & advancement opportunities